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Privacy Policy

Your Privacy Matters to Seaside PONY Baseball & Softball

At Seaside PONY Baseball & Softball, we value the trust our players, families, and community place in us. Protecting your personal information is a responsibility we take seriously. This Privacy Policy explains how we collect, use, and safeguard your data when you visit our website, register for programs, or participate in league activities.

Our goal is to ensure that every family feels confident their information is handled with care, integrity, and transparency — so you can focus on what really matters: playing ball, building friendships, and enjoying the game.

Seaside PONY Baseball & Softball Privacy Policy

Effective Date: [Insert Date]

Seaside PONY Baseball & Softball (“we,” “our,” or “the League”) respects the privacy of our players, parents, volunteers, and visitors. This Privacy Policy explains how we collect, use, and protect your information when you visit our website or participate in league activities.

By using our website or registering with our league, you agree to the practices described in this policy.

1. Information We Collect

A. Information You Provide

We collect personal information that you or your parent/guardian voluntarily provide when you:

  • Register a player or create an account with us

  • Volunteer or apply to coach

  • Contact us through our website or email

  • Participate in league events or fundraising activities

  • Submit photos, forms, or feedback

  • Subscribe to receive updates or announcements

This may include:

  • Name, address, phone number, and email

  • Player’s name, date of birth, and gender

  • Emergency contact and medical information (for safety purposes)

  • Payment information (for registration fees or donations)

B. Information Collected Automatically

When you visit our website, we may automatically collect limited non-personal information such as:

  • Browser type, device information, and operating system

  • IP address and pages visited

  • Date and time of visits

This information helps us improve our website’s performance and usability.

C. Information From Third Parties

If you register through PONY Baseball’s national platform or a third-party registration service (such as TSHQ/Stack Sports), that organization may share your registration data with us for roster and communication purposes. Their privacy policy governs how they collect and store your data.

2. How We Use Your Information

We use your information only for legitimate league operations, including:

  • Player registration and team assignments

  • Communicating league updates and schedules

  • Organizing games, tournaments, and events

  • Maintaining safety and emergency contact information

  • Managing volunteer and coach background checks

  • Processing payments and donations

  • Complying with insurance and PONY Baseball & Softball requirements

  • Improving our website and communications

We do not sell, rent, or trade your personal information to any third party.

3. How We Share Your Information

We may share limited personal information in the following cases:

  • With PONY Baseball & Softball: to meet national or regional reporting and compliance requirements.

  • With Volunteers and Coaches: for purposes of team organization and communication.

  • With Service Providers: trusted third-party vendors who process payments, host our website, or provide technical support. These vendors are contractually required to protect your data.

  • As Required by Law: if necessary to comply with legal obligations, court orders, or protect the safety of our participants.

We will never share or post children’s personal information publicly without parental consent.

4. Cookies and Website Tracking

Our website may use cookies or similar technologies to improve functionality and user experience. You can disable cookies through your browser settings, but some website features may not function properly.

5. Data Security

We take reasonable precautions to protect your information from loss, misuse, or unauthorized access. Registration and payment data are processed through secure, encrypted systems provided by trusted third-party vendors.

However, no online system is completely secure. You share information with us at your own risk.

6. Children’s Privacy

Protecting children’s privacy is our top priority.

  • Our website and programs are intended for families and youth participants under adult supervision.

  • We do not knowingly collect personal information directly from children under 13 without parental consent.

  • Parents or guardians may review, update, or request deletion of their child’s information by contacting us.

7. Your Choices

You can:

  • Update or correct your contact information by reaching out to the league registrar.

  • Opt out of non-essential emails by using the “unsubscribe” link or notifying us directly.

  • Request removal of photos or content featuring your child from our website or social media.

To make a request, contact us using the information below.

8. Links to Other Websites

Our website may contain links to third-party sites (such as PONY Baseball, sponsors, or registration platforms). We are not responsible for the content or privacy practices of these sites. Please review their privacy policies before providing any personal information.

9. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Updates will be posted on this page with a new effective date.

10. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy, please contact us:

Seaside PONY Baseball & Softball
[Insert Mailing Address or P.O. Box]
Email: [Insert Email Address]
Phone: [Insert League Phone Number]